ETG Book Cafe Space Rental Policy
At ETG Book Cafe we love to host events for individuals, groups, and organizations in our community. Whether it’s a birthday party, commitment ceremony, bridal or baby shower, workshop, memorial, or private meeting, we are committed to making your event a success. Being a small space allows us to offer personalized and flexible experience — we will do our best to accommodate your vision!
Below is our rental policy, including space rental rates, food & drink options, and important considerations to help us work together smoothly.
Space Rental Rates
Our cafe is available for private events mainly outside regular hours of opening. As mentioned above, we understand that there are unique considerations for different situations so the rates are negotiable.
Hourly Rate: $100 (minimum booking: 2 hours)
Full Day (up to 10 hours): $800
Additional time is charged in one-hour increments at $100/hr.
Security Deposit: $300–$500 depending on the size and type of event. Fully refunded upon event completion and no damage
Note: Set-up and break-down time are included in your rental period.
Food and Beverage Options
We are pleased to offer a variety of in-house refreshment options. You may also choose to bring your own food by prior agreement.
Tea or Coffee only: $5.00 per person
Tea or Coffee with Cake (for example carrot, chocolate loaf): $8.00 per person
Other options can be discussed
Music
You are welcome to provide your own playlist or acoustic performance. Other options include:
Use of our sound system and/or bluetooth speaker
Live music setups — subject to noise limits and approval
We look forward to discussing your music preferences in advance
Decorations
We welcome simple decorations to personalize your event, such as:
Table decor, bunting, small florals, signage
No confetti, glitter, or open flames — for example, candles
Decorations must not damage walls, furniture, or books and must be removed at the end of your rental time
We can assist with set-up if arranged in advance.
Other Considerations
Capacity: Our space comfortably accommodates approximately 30 seated, 60 standing.
Accessibility: There is one restroom up 5 stairs, and a charming garden in the back up another 5 stairs. There is easy wheelchair accessibility to the front room only, using our ramp. If any of your guests will need a wheelchair-accessible bathroom, we can arrange for that option. Please ask.
Wi-Fi: Free guest Wi-Fi available
Cleaning and Waste
We expect our space to be left tidy, including the removal of decorations. We are committed to minimizing unnecessary waste. We support composting food-waste, recycling appropriately, and avoiding single-use disposables, where possible.
Standard cleaning costs are included in your rental fee.
Additional cleaning fees may apply if the space is left in an unsuitable condition; the security deposit refund will be adjusted accordingly.
Booking and Payment
A 50% deposit is required to confirm your booking.
Balance is due 7 days prior to the event.
Cancellations within 72 hours of the event are non-refundable. Exceptions (that is, a partial refund) may be made for genuine emergencies.
Tailored Experience
Because we’re a small, independent venue, we’re happy to explore how we can shape the event to your needs — whether that’s a literary-themed setup, curated book displays, or special menu touches.
Let’s chat about what you have in mind!