ETG Book Cafe Events Policy

At ETG Book Cafe we love to host events for personal gatherings, groups and organisations in our community. Whether it’s a book launch, a baby shower, a workshop, or a private celebration, we’re committed to making your event a success. Being a small space allows us to offer a more personalised and flexible experience—we’ll do our best to accommodate your vision. Below is our events policy, including space rental rates, food & drink options, and important considerations to help us work together smoothly.

Space Rental Rates

Our café is available for private events mainly outside regular hours of opening. We understand that there are unique considerations for different situations so the rates are negotiable.

  • Hourly Rate: $100 (minimum booking: 2 hours)

  • Full Day (up to 10 hours): $800

  • Additional time is charged in one-hour increments at $100/hr.

  • Damage Deposit: $x00. Payable for events including children, teens and/or alcohol. Fully refunded upon event completion and no damage  

Setup and pack-down time must be included within your rental period.

Food and Beverage Options

We are pleased to offer a variety of in-house refreshment options. You may also choose to bring your own food by prior agreement.

  • Tea or Coffee only $4.50 per person

  • Tea or Coffee with Cake (e.g. carrot, chocolate loaf): $7.50 per person

  • Other options can be discussed

  • We do not provide alcohol. However, private event organisers may bring their own alcoholic beverages for guests aged 18+.

Music

You are welcome to provide your own playlist or acoustic performance. Options include:

  • Use of our Bluetooth speaker

  • Small live music setups (subject to noise limits and approval)

  • No amplified bands or DJs permitted due to size and neighborhood considerations

    Please discuss your music preferences with us in advance.

Decorations

We welcome simple decorations to personalise your event, such as:

  • Table decor, bunting, small florals, signage

  • No confetti, glitter, or open flames (e.g. candles)

  • Decorations must not damage walls, furniture or books and must be removed at the end of your rental time

We can assist with setup if arranged in advance.

Cleaning and Waste

  • You are expected to leave the space tidy (e.g., dispose of food waste,remove decorations, recycle appropriately).

  • There is also a standard cleaning cost included in your rental fee.

  • Additional cleaning fees may apply if the space is left in an unsuitable condition.

  • Rubbish disposal beyond 2 standard bags may incur a $20 fee.

Booking and Payment

  • A 50% deposit is required to confirm your booking.

  • Balance is due 7 days prior to the event.

  • Cancellations within 72 hours of the event are non-refundable. Exceptions (i.e., a partial refund) may be made for genuine emergencies.

Other Considerations

  • Capacity - Our space comfortably accommodates approximately 30 seated, 60 standing.

  • Accessibility - There is one restroom and a charming garden in the back.

  • Wi-Fi - Free guest Wi-Fi available

  • Staffing - One café team member will be on-site during your event.

  • Additional staff may be arranged if needed at ____per hour.

Tailored Experience

Because we’re a small, independent venue, we’re happy to explore how we can shape the event to your needs—whether that’s a literary-themed setup, curated book displays, or special menu touches.

Let’s chat about what you have in mind!